FACSS Financial Rules For Community Members:

Objective:

To better serve all Chinese here, to make funding usage public, we formulate following FACSS financial rules.

1. Separates authorities in managing funding. The cashier receives and pays out money; the treasurer keeps accounts. The president and other committee members are in charge of approving money.
2. Publishes a financial report every two months, on both FACSS email list and FACSS homepage. Collects and answers questions about financial reports.
3. Suggests an independent consultant committee to be constructed. This consultant committee will supervise FACSS committee’s works as well as audit financial affairs of FACSS committee.
4. Makes budgets for all activities/events. Approves money by several levels, if the budget is more than $300, publishes budget at least one week before approving money for community members’ opinions.
5. Any comments, suggestions, supervisions, objections and criticizes are welcome and will be appropriately processed.

FACSS Financial Rules

1. Make budget for every activities/events. Request and approve money by these standards:

   Less than $100 Request and approve by each division;
   Less than $300 Request by one division, approve by the president;
   More than $300 Publish budget at least one week before approving money for community members’ opinions; approve by the president.

2. Keep every original receipts, and sign on back.
3. Report expenses in two weeks after the activities/events.
4. Report income in time.
5. Procedures to receive money for expense and to input money.

If expense equals to budget, which should be rare, just return your Expense Form to Treasurer. If expense is less than budget, you have to return residual by procedure b. If expense is more than budget, you’ll receive reimbursement by procedure a. However, you don’t need to fill another Budget Form nor Input Money Form, just fill an Expense Form and bring your original Budget Form.

Note:

When budget < $100, a division can request and the approve it, however the requester and the approver are two committee members.

Cashier has to keep a separate record of the money he pays out or receives and signature of people who request money or input money. Cashier and treasurer check whether cashier’s record and balance match treasurer’s record and balance every month.

Treasurer keeps all these three forms, all receipts as well as his records.

FACSS Input Money Form